Benefits of a work management system

What is work management system

Did you know that a work management system is the key to being productive? 

Increasing competitiveness and the rise of remote work in the business landscape have put companies in a swirl of efficient working to achieve more with less. Think of those countless hours that project leaders, department heads, and vice presidents devote to manage the team members’ work by juggling between various spreadsheets, conducting meetings, and answering basic questions like… 

  • Who is working on what? 
  • Is the ongoing work being on high priority? 
  • Are task allocations happening smoothly? 
  • And is it on track? 

Effectively managing a team under such chaotic circumstances without giving a feel of micromanaging requires a herculean effort. According to a survey conducted by Trinity Solutions on micromanagement found, “a whopping 79 percent of respondents had experienced micromanagement. And around 69 percent reported that they considered changing jobs because of micromanagement.” 

Moreover, directing your team and overseeing their progress continuously may lead to employee dissatisfaction, and eventually, it may hinder organizational productivity in future. 

Fortunately, there’s an efficient solution available for you! With a work management system, managing team or organizational resources is like a cake walk. You can effectively work with teams to get things done – that includes managing individuals, workflow, workload, etc. 

All about work management  

Gartner research and advisory firm defines work management as “a set of software products and services that apply workflow structure to the movement of information as well as to the interaction of business processes and human worker processes that generate the information. Work management streamlines and transforms crucial business processes and, thus, can improve results and performance.” 

To make it simpler, work management is an efficient system that helps businesses organize their workflows and workloads among teams or departments for every level in the organization. It ensures that every individual (in-house or in virtual team) understands their respective tasks and achieves set objectives efficiently in less time to maximize profits. 

Basically, work management is a strategy that solves concerns like, “How to solve teamwork problems? How to manage stress at work? How to improve the operational processes to achieve business goals?”

The primary objective of work management is to improve productivity in business processes or projects. While many work management features overlap with project management, they are not the same thing. 

Collectively, work management systems contribute to –

  • Project planning
  • Task scheduling
  • Resource management
  • Performance evaluation
  • Project reviews

Work management vs. Project management 

While work management and project management (PM) share the same ground — increasing efficiency, utilizing resources efficiently, and streamlining processes — but they are two distinct frameworks. 

Work management platforms encompass all organizational work, both ad-hoc and project-oriented. It provides a unified platform for all your company’s activities, such as collaborating, communicating, sharing, storing documents, reviewing, and approving others’ work while organizing and assigning projects, allocating resources, and the list goes on. On the other hand, Project management helps manage projects skills, tools, and techniques to project activities to meet the specific project requirement. 

The biggest difference between project and work management is that the project management system is too rigid to fit work outside of projects. Work management practice is more flexible and suitable when the organization not only revolves around projects but also has a lot of operational work to support. 

As a tool a work management system improves collaboration and coordination, reduces delays, and prevents misunderstandings among team members and different departments. Moreover, it enables executives to supervise their teams and give timely feedback at the right time without accumulating last-minute actions to fix the error. 

How does work management software help in managing work? 

As we have already mentioned, a good work management system (WMS) should reunite all the functionalities related to tasks, projects, and business management to monitor your work from start to finish. It means you can move all your work into a single platform, and there is no need to hop between different apps to get work done. 

But what about some other benefits that an encompassing work management system should have? Let’s take a quick look –

  1. Structural task management
    Managing a team effectively can be very exhausting at times. One of the most challenging aspects of team management is to organize all tasks in many applications, emails, sheets. Managing priorities, effective planning and monitoring progress becomes a daunting task.  

    Our work management system comes with a structured task planning feature that allows managers to organize all necessary tasks for each employee. For instance, there is a high chance that you and your team might have to work simultaneously on multiple projects every day. It includes project tasks, campaigns, social media posts, HR activities, accounting, and the list goes on and on. With a centralized platform, respective managers can easily organize all the unstructured tasks and simplify the work for their team members. 

  2. Saves your time with automation
    In a larger team, there is a larger number of tasks, much more dependencies, and subtasks, and often many repetitive activities to do. That is, the manual task that needs to be repeated several times or performed manually by an employee, such as setting deadlines, responsibilities, and more.  

    Thus, to increase management efficiency, our work management software helps to eliminate all the recurring tasks. So, by defining specific rules, the work management platform can auto-assign the task to the appropriate employee, and the work is moved to the assigned state later. 

  3. Allows integration with the existing ecosystem
    We are currently moving towards an increasingly decentralized world where you need various digital tools to work efficiently in your remote location. So now it is more crucial than ever to have the right work management software that can be integrated smoothly with your existing tools. Thanks to numerous integrations, our low code work management platform effortlessly integrates with your online tools and apps to ensure a smooth workflow. 

    It provides native integration with most of the third-party services like email providers, cloud storage, and concurrent collaboration. For Examples: Google Workspace, Microsoft Teams, Salesforce, Zoho, Freshworks, LeadSquared, Zendesk, HubSpot, Zapier, etc. 

  4. Customize your work with different board views
    A visual-based task management tool is essential for your team if you quickly want to understand different work-related tasks and improve your team’s efficiency to get things done. It is because human brains are more evolved to comprehend visuals much better than text.

    Noah Parsons, COO of Palo Alto Software, explains, “In fact, 90 percent of information transmitted to the brain is visual. And, perhaps because of this incredible amount of information that we’re consuming, we process visual information 60,000-times faster than text.” 

    For example, Amoga’s low code Work Management Platform comes with multiple powerful board views. For example,  

    • Kanban view
      ‍Kanban board is a visualization tool where teams and organizations can visually manage their work from one place. The Kanban method is a system that uses different columns, and each column has different colors to designate and specify tasks. That way, every department can avoid confusion by knowing which tasks are on “to-do,” “in progress,” “on hold,” or “completed.” 

      While each organization is free to choose its own categories for each column, our Kanban board includes the following stages –
      • To do: This column typically includes the tasks in waiting; once it opens, the task moves to the “in progress” column.
      • In Progress: This column contains all the tasks that are currently occurring. 
      • Completed: Once a task is complete, it is moved to the final “completed” column. 
      • On hold: If a task is not completed or its progress is stopped or paused for any reason, it is moved to the “on hold” category until it is resumed. 

    • List view
      Work Management system by Amoga consists of a grid-like structure called list view that illustrates your entire work into a single list, which can be quickly scanned and sorted by field. This feature lets you organize your work by adding priority to tasks, deadlines, descriptions, sub-tasks, etc., and helps you track the progress of work – all in one place. 

  5. Promotes collaborative work
    Communication is at the core of the collaboration and execution of a project. But context switching and going back and forth between different apps can slow things down or confuse the situation. Thus, our plow code work management software promotes collaborative work between the team members and other departments while minimizing misinterpretations, long email chains, and time spent in unnecessary meetings.  

    With the work management platform, you can communicate easily with your teammates, clients, and customers; leave comments, edit, and attach files online; since it makes real-time information available to employees that allows them to make quick and effective decisions. 

  6. Simplify decision-making with real-time reporting
    Amoga’s Work management platform collects data and presents it in an accessible way in dashboards. The “Report” feature shows project performance and statuses using real-time data and customizable parameters to track progress. 

    Moreover, the overview of current information on projects enables meaningful, data-driven decisions and generates valuable insights through regular reports. This allows the project managers and leaders to analyze productivity better and take early action to keep projects on track.


Like a Swiss army knife, the work management software offers a set of essential features for both project-based businesses and additional non-project activities.   

Work management, when done right, empowers every team on all work fronts that grows your business.  

Amoga is a low-code all-in-one work platform that enables users to to build enterprise-grade applications 10x faster than traditional software. It integrates with existing systems and offers 20+ pre-built app templates for operations, sales, service, marketing, and more, making building apps fast, fun, and flexible with endless possibilities. Book a demo with us today to learn more.